Artefact Donations

Frequently Asked Questions (FAQ)

1. What is a Donation Agreement or Deed of Gift?

   A Donation Agreement or Deed of Gift is a type of contract outlining the full transfer of ownership from the donor to the museum. It is signed by both the donor and a representative of the museum.

2. Am I entitled to an income tax receipt?

   Once the Donation Agreement is signed by the donor, curatorial staff will issue an income tax receipt, if so requested. Based on Canada Revenue Agency requirements, the receipt has to reflect the fair market value of donated artefacts. This means that all items have to be appraised by the museum staff and, if necessary, other recognized appraisers. In some cases, the appraisal may be a long process and therefore the income tax receipt delayed.

3. Will the artefacts be displayed?

   The decision to display all donated artefacts depends entirely upon the museum’s exhibitions policy, therefore not all items are directed to the showcases.

4. What happens to items that are not on display?

   All donated artefacts are catalogued into the museum’s database and stored in a climate controlled environment. The museum’s collection not on display can be accessed by donors, however arrangements with museum staff is required in advance. In addition, some of the artefacts may be loaned out to accredited institutions as part of the museum’s regular exhibition activity and/or outreach programs.

5. Can I borrow the donated artefacts back once they have been donated?

   In general, because of the increased risk of loss or damage, the museum does not lend objects to individuals.

6. Will the artefacts be kept forever?

   The museum’s collections policy contains a strong directive against the disposal of objects from its collections. However, in exceptional circumstances, the museum may dispose of items, in accordance with the museums Code of Ethics.

7. What if I change my mind?

   By signing the Donation Agreement, you are transferring full ownership of the item from yourself to the museum in perpetuity. If you have any concerns, please contact us before signing.